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Panchayat budget grants and Panchayat Works Expenditure



Often advice is sought about seeking information from Panchayat or Municipality Budget Grants, Development Works including funds used from Central and State sponsored employment guarantee schemes, MP/MLA LAD funds etc. Help and advice is also sought about seeking information to ascertain whether Municipality / Panchayat authorities are utilising funds as planned or contracts awarded are executed as per schedule. In such cases, it is necessary to seek details of budget grant and the expenditure on development works form such authorities.


Please file RTI Application with the PIO of Municipality or Panchayat and seek following information -

For Budget grant :


[1] certified copy of the Head-wise budget grant sanctioned for the financial year 2013-14, 2014-15, 2015-16 (From 1st April .... to 31st Mar..... of last three years)


[2] Certified copy of the statement showing revenue received by the Panchyat by way of cess and taxes, and other revenue receipts / collection during the financial year 2013-14, 2014-15, 2015-16 (From 1st April .... to 31st Mar..... of last three years)


[3] Certified copy of the statement showing Funds received from Central or State sponsored schemes like MGNREGA or MP/MLA Local Area Development Fund by the Panchyat during the financial year 2013-14, 2014-15, 2015-16 (or From 1st April .... to 31st Mar..... of last three years)


For Work Expenses.


[1] certified copy of Letter of Acceptance of all works awarded from 1/4/20.... and 31/3/20..... (last 2 years)


(LoA shall contain exact description of work awarded on contract, name and address of contractor to whom the work awarded, accepted contract value, date of commencement, target date of completion.)


[2] certified copy of latest paid On-account bill (OR running bill) in respect of all on-going works.


(On-Account Bill/Running Bill shall contain details payments made in the past)


[3] certified copy of Final Bills of all contracts completed from 1/4/20.... and 31/3/20..... (last 2 years)


(Final bill will show all details of amount paid, recoveries due and made, escalation in rates or contract value allowed, final Completion Cost etc.)


(4) Details of Service Tax deducted form each of the contractor and remitted to Central Excise and Customs Department during the period 1/4/20.... and 31/3/20..... (last 2 years)


(The amount of Service Tax can be used to assess the correctness of payments released to the contractor).


(If you still have doubt about the quantum of physical work executed vis-a-vis the quantum of work awarded on contract in respect of any specific work, you can seek: )


[5] certified copy of the 'Schedule of Work' in respect of Letter of acceptance No. ................. dated ................


(Schedule of work shall show quantity of each item included in a contract. With the schedule of work in hand, you can cross-verify physical quantum and assess discrepancy if any.)


(You can cut-paste these items in your RTI Application format after deleting bold bracketed portion. Modify wherever necessary - period of information / municipality or panchayat etc)


Application Format (if any) and Fee shall be as per RTI Rules of your state, which can be viewed in this link: CENTRAL / STATE RTI RULES - GUIDE


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