i am the PIO of the institution in which i am working. i have received a request for information under the rti act. the information requested is voluminous and it would take me months to collect all that information. i have my regular duties to perform. pio work is only an additional responsibility. besides, the information sought is under the control of my superior. i am at my wit's end. please advise
Through an RTI application, I had requested the state transport authority to provide me with copies of all challans issued to a particular vehicle which was involved in a criminal case. The CPIO did not respond for the first two months. Close to the expiry of my time for first appeal, I filed my first appeal befor teh FAA.The FAA sought comments from the CPIO and the CPIO thus requested me to come over to his place. There he told me as to how he had not received my application and further told me that the information requested can not be furnished. He said the information asked for is voluminous. Further he said that teh police does not keep records of challans and even if they are kept, then they are localized to specific police stations. Thus for him to be able to provide me the requested information, he would have to forward my application to offices in all districts who would further forward the application to each thana in district. Further the employees would then have to go through the records for the past 6 years etc etc and so on.
What I ned to ask is, is the above version true? Is it really the way challan copies are maintained? Would this divert the govt resources? Is not the challan copy centralized to some point for example the registering authority for the vehicle or the DLA?