Standard format of RTI reply by Public Information Officer

Standard format of RTI replyDepartment of Personnel and Training , Director IR has invited views/suggestions from the citizens on the draft guidelines regarding elements that a RTI reply should essentially contain by 16.04.2015. through email  at usrti-dopt@nic.in. You can visit our forum here and post your views/suggestion for improvement.

The draft format has been vetted by Ministry of Law and Justice and contains following elements:

  1. The name, designation, official telephone number and email ID of the CPIO
  2. In case the information requested for is denied, detailed reasons for denial quoting the relevant sections of the RTI Act should be clearly mentioned.
  3. In case the information pertains to other public authority and the application is transferred under section 6 (3) of the RTI Act, details of the public authority to whom the application is transferred should be given.
  4. In the concluding para of the reply, it should be clearly mentioned that the First Appeal, if any, against the reply of the CPIO may be made to the First Appellate Authority within 30 days of receipts of reply of CPIO.
  5. The name, designation, address, official telephone number and e-mail ID of the First Appellate Authority should also be clearly mentioned.
  6. In addition, wherever the applicant has requested for ‘certified copies’ of the documents or records, the CPIO should endorse on the document “True copy of the document/record”. sign the document with date, above a seal containing name of the officer, CPIO (in place of designation) and name of public authority.

Standard format of RTI reply

What are your views. Will this help in getting better reply? Kindly post it over our forum here, and we will forward them to DoPT. Download the Standard format of RTI reply circulated by DoPT.

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7 comments on “Standard format of RTI reply by Public Information Officer
  1. Devi Krishan Sharma says:

    The move is good. The PIO should be of cadre from class one officer from the office of the public authority who can effectively control the process of providing the information. The scheme of the ACT is framed that FAA should be of hierarchy based senior to the PIO i.e. in channel of liable promotion to the next post, not superior in the office of Public Authority.

  2. Krishnan A. N. says:

    Feel it will be better

  3. This is very useful to pios & Ist AAs as most of the officers does not know how they will reply to RTI questions. As per my experiance all the officers given reply as a normal letter without giving Ist AAs address etc.

  4. I FULLY ENDORSE THE SUGGESTIONS & HOPE SAME WILL BE FINALIZED.
    IT IS ALSO SUGGESTED, THE PIOs/CPIOs SHOULD at least be class I officers & if the public authority does not any officer of this category, PIO/CPIO should belong to class II category.
    ANOTHER SUGGESTION WHICH NEEDS CONSIDERATION, IS ABOUT FIRST APPELLATE AUTHORITY (FAA). THERE SHOULD BE BENCH OF FAA CONSISTING OF 2 OFFICERS SO THAT THE THE MATTER BEFORE THEM IS MINUTELY CONSIDERED WHICH WILL REDUCE WORKLOAD OF 2ND APPEAL
    IN CASE THE PUBLIC AUTHORITY HAS ITS WEBSITE DECISION OF THE FAA SHOULD BE UPLOADED WHICH WILL BRING DOWN NUMERICALLY APPLICATIONS FROM THE INFORMATION SEEKER

  5. SURAJ PARKASH says:

    PIOs IN MANY CASES ARE ACTING AS POST OFFICE AND SIMPLY FORWARD REPLIES DRAFTED WITH REMARKS “DOES NOT PERTAIN TO US”.PIO SHOULD CLEARLY APPLY MIND AND STATE AUTHORITY TO WHOM IT RELATES SO THAT IT CAN BE COLLECTED FROM THEM.

    • What you r say is centpercent correct.In so many cases The PIOs simply forward to the concered and give reply to to the party eventhough the GOI given instructions the PIO should responsible to give decision to the party duly obtaing the information from the concened authority. Some PIOs & Ist AAs does not follow the GOI instructions also.

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